Privacy Policy

Last updated: 31 August 2025

This Privacy Policy explains Our policies and procedures regarding the collection, use, and disclosure of Your information when You use the Service. It also sets out Your privacy rights and how applicable laws protect You.

We use Your Personal Data to provide, improve, and secure the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

Words with an initial capital letter have defined meanings under the conditions below. These definitions apply regardless of whether they appear in singular or plural form.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access Our Service or parts of it.

  • Company (referred to as “the Company”, “We”, “Us” or “Our”) refers to Thoughtfox.

  • Cookies are small files placed on Your Device by a website, storing browsing details and other data to support functionality and analytics.

  • Country refers to: Iceland.

  • Device means any device that can access the Service, such as a computer, mobile phone, or tablet.

  • Personal Data means any information relating to an identified or identifiable individual.

  • Service refers to the Website.

  • Service Provider means any natural or legal person who processes data on behalf of the Company, such as third-party vendors engaged to support the Service.

  • Usage Data refers to information collected automatically, generated by the use of the Service or from the Service infrastructure itself (for example, time spent on a page).

  • Website refers to Thoughtfox, accessible at thoughtfox.xyz.

  • You means the individual accessing or using the Service, or the organisation or legal entity on behalf of which that individual is acting, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide certain information that can be used to contact or identify You. This may include, but is not limited to, Your name, email address, and other identifiers.

Usage Data

Usage Data is collected automatically and may include:

  • Your Device’s IP address

  • Browser type and version

  • Pages visited and time spent on them

  • Mobile device details (where applicable)

  • Diagnostic and performance data

Tracking Technologies and Cookies

We use Cookies and similar technologies (such as pixels and scripts) to monitor activity, analyse traffic, and improve the Service. These may include:

  • Necessary Cookies (Session Cookies): Essential for basic functionality and security.

  • Consent & Preference Cookies (Persistent Cookies): Store Your cookie preferences and settings.

  • Functionality Cookies (Persistent Cookies): Remember choices such as login details or language preferences.

  • Analytics and Advertising Cookies: Used by Us and third-party providers (including Google AdSense) to deliver personalised ads, measure performance, and understand user behaviour.

Note: Google, as a third-party vendor, uses cookies to serve ads on Our Website. Google’s use of advertising cookies enables it and its partners to serve ads based on Your visits to Our Website and other websites. You may opt out of personalised advertising by visiting Google Ads Settings.

For more details, please see Our [Cookies Policy].

Use of Your Personal Data

The Company may use Personal Data for purposes including:

  • To provide and maintain the Service.

  • To manage Your Account and access rights.

  • To perform contracts or transactions You enter into with Us.

  • To contact You with updates, notifications, or support.

  • To provide information on offers, promotions, and services (if You have not opted out).

  • To analyse Service usage, improve performance, and enhance user experience.

  • To support business transfers (e.g. mergers, acquisitions).

  • To comply with legal obligations or resolve disputes.

Sharing of Your Personal Data

We may share information:

  • With Service Providers (e.g. hosting, analytics, advertising).

  • With affiliates and business partners.

  • During business transfers (e.g. mergers).

  • To comply with law enforcement or regulatory requirements.

  • With Your consent.

Retention of Your Personal Data

We retain Personal Data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce agreements. Usage Data is generally retained for shorter periods, unless required for security, legal, or operational reasons.

International Data Transfers

Your information may be transferred to and maintained on servers located outside Your jurisdiction. By using the Service, You consent to such transfers, provided appropriate safeguards are in place.

Your Data Protection Rights

Depending on Your location, You may have rights under data protection law, including:

  • The right to access, correct, or delete Your Personal Data.

  • The right to withdraw consent at any time.

  • The right to object to or restrict processing.

  • The right to data portability.

  • The right to lodge a complaint with a supervisory authority.

You may exercise these rights by contacting Us directly.

Security of Your Personal Data

We implement reasonable security measures to protect Your Personal Data. However, no online system is completely secure, and We cannot guarantee absolute protection.

Children’s Privacy

Our Service is not directed at individuals under the age of 13 (or the equivalent minimum age in Your country). We do not knowingly collect data from minors. If You believe a child has provided Us with Personal Data, please contact Us.

Links to Other Websites

Our Service may link to external websites not operated by Us. We are not responsible for the content, policies, or practices of those third-party sites.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with the updated “Last updated” date. Where appropriate, We may notify You by email or prominent notice on the Website.

Cookies Policy

Last updated: 31 August 2025

This Cookies Policy explains what Cookies are, how We use them, and Your choices regarding their use on Our Website (Thoughtfox, accessible at thoughtfox.xyz).

What are Cookies?

Cookies are small text files stored on Your Device when You visit a website. They help websites function properly, improve performance, and provide insights into how visitors use them. Cookies can also be used to deliver more relevant advertising.

Cookies may be:

  • Session Cookies – deleted automatically when You close Your browser.

  • Persistent Cookies – remain on Your Device until deleted manually or automatically.

  • First-party Cookies – set by Us.

  • Third-party Cookies – set by services we use, such as Google AdSense or analytics providers.

How We Use Cookies

We use Cookies and similar technologies for the following purposes:

  • Essential Cookies: Necessary for Website operation, security, and functionality (e.g. login and session management).

  • Preference Cookies: Remember Your choices such as language or cookie consent settings.

  • Analytics Cookies: Collect information about how visitors use the Website (e.g. most viewed pages, time spent).

  • Advertising Cookies: Used by Us and third-party providers (including Google AdSense) to display personalised ads and measure campaign effectiveness.

Google AdSense and Advertising Cookies

Our Website uses Google AdSense to serve advertisements. Google and its partners use cookies to:

  • Deliver personalised advertisements based on Your browsing behaviour.

  • Measure advertisements performance and prevent fraud.

  • Understand how advertisements are interacted with.

You may opt out of personalised advertising by visiting Google Ads Settings. For more details on how Google uses cookies, see the Google Privacy & Terms page.

Your Choices

When You first visit Our Website, You will be asked to set Your cookie preferences. You may:

  • Accept all cookies.

  • Reject non-essential cookies.

  • Customise which cookies You allow.

You can also control cookies through Your browser settings. Please note that disabling certain cookies may affect the functionality of the Website.

Updates to this Cookies Policy

We may update this Cookies Policy from time to time. Any changes will be posted on this page with the updated ‘Last updated’ date.